Executive Assistant

• *Executive Assistant**
• ----------------------

#### **About Cranes Varsity :**

Cranes Varsity is a pioneer Technical Training institute turned EdTech Platform offering Technology educational services for over 24 years. Being a trusted partner of over 5000\+ reputed Academia, Corporate \& Defence Organizations we have successfully trained 1 Lakh\+ engineers and placed 70,000\+ engineers. Cranes Varsity offers high\-impact hands\-on technology training to Graduates, Universities, Working Professionals, and the Corporate \& Defence sectors.

• *Job Title:** Executive Assistant

• *Position –**Executive Assistant to VP

• *Department\-**Operations

• *Experience –**Minimum 1 Years – 3 years of Edtech/IT/Corporate/Institutions etc

• *Education –**Should have completed Any Degree BA, BCOM, BSC, BBA, BBM, MBA, PGDM, BE, BTECH

#### **Job Description**

The Executive Assistant (EA) to the Vice President provides high\-level administrative and strategic support in a dynamic academic environment. EA plays a vital role in supporting the day\-to\-day operations of the VP’s office, ensuring efficiency, professionalism, and alignment with the institution’s strategic priorities. ensuring smooth day\-to\-day operations, managing schedules, communications, and assisting in cross\-functional coordination.

• *Key Responsibilities:**

• *Administrative Support**

• Manage the VP calendar, schedule meetings, and handle travel arrangements.
• Prioritize and respond to emails and messages on behalf of the VP.
• Help prepare meeting agendas, take notes, and follow up on action items.

### **Academic \& Institutional Coordination**

• Support the VP’s engagement with departments, faculties \& campus leadership.
• Support the preparation of reports and data for institutional accreditation, assessment, and strategic planning initiatives.
• Track initiatives related to curriculum, appointments, assessment, and strategic academic priorities.
• Prepare agendas, distribute meeting materials, take and distribute minutes, and manage follow\-up on action items.
• Collaborate with Institutional Research, Academic Affairs, or staff to gather and synthesize data or reports.
• Maintain accurate records of department\-related actions and timelines, ensuring compliance with institutional policies and deadlines.
• Monitor deadlines and follow up on action items related to academic planning, strategic initiatives, and institutional reporting.

• *Project Coordination**

• Assist in tracking ongoing projects and deadlines across teams.
• Support the preparation of presentations, reports, and documents.
• Track deadlines, manage priorities, and follow through on projects to ensure timely execution.

• *Internal \& External Communication**

• Act as a point of contact between the VP and internal/external stakeholders.
• Draft professional emails, communications, and updates as needed.

• *Meeting \& Event Support**

• Organize team meetings, virtual events, and off\-sites.
• Manage logistics for board meetings, webinars, and investor calls.

#### **Roles \& Responsibilities**

• Support the creation and refinement of Embedded. VLSI, IOT, Data Science align with industry standards.
• Conduct practical workshops to demonstrate Embedded. VLSI, IOT, Data Science techniques and tools to trainees.
• Assist in conducting training sessions on embedded systems, covering topics such as microcontrollers, programming, and system design.
• Facilitate hands\-on workshops and practical exercises to enhance participants’ learning experiences.
• Collaborate with senior trainers to design and develop engaging training materials, including presentations, manuals, and instructional guides.
• Maintain accurate records of training sessions, participant attendance, and assessment outcomes.
• Prepare reports summarizing training effectiveness, participant progress, and suggestions for future improvements.

### **Desired Skills and Experience**

• Negotiation Skills
• Selling to Customer Ne
• edsMotivation for Sales \& Target Oriented
• Building Relationships

### **Desired Candidate Profile**

• The candidate should be a Graduate in any field.
• Excellent communication skills written and verbal and negotiation skills
• Knowledge of functioning of academic institutions and placement process
• The candidate should have good interpersonal skills and networking in the market.
• Multi\-tier architecture knowledge
• Excellent self\-management skills (task lists, status reports, prioritisation) Commitment to quality and timely deliverable
• Desire to understand the business.

#### **For more information: careers@crenessoftware.com, careers@cranesvarsity.com \| \+91 7406788838**

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