Executive

### **ey Responsibilities**

• *PO Creation \& Processing*** Convert approved PRs into POs within defined TAT (within 24 hours of PR approval)
• Ensure PO terms (rate, quantity, delivery schedule, Incoterms, payment terms) match approved quotations/rate contracts
• Select correct vendor, material code, tax code, and account assignment category at PO stage

• *Master Data \& Compliance*** Verify vendor master, material master, and pricing conditions before PO release
• Ensure zero deviation from approved/negotiated rates and rate contracts (RC/blanket POs)
• Maintain 100% compliance with internal procurement SOPs and approval matrix

• *Documentation \& Audit Readiness*** Maintain PO backup file: quotations, comparative statement (CS), approvals, and email trail
• Ensure audit\-ready documentation for internal and statutory audits
• Support internal/external audit queries with timely data retrieval

• *Coordination \& Issue Resolution*** Coordinate with Stores/Warehouse and Accounts Payable for GRN and 3\-way match (PO–GRN–Invoice) discrepancies
• Liaise with vendors for order acknowledgment, delivery schedule confirmation, and PO amendments
• Escalate rate/vendor/material master discrepancies to Category Manager/TL

• *Reporting \& MIS*** Generate and share daily/weekly open PO status, PR backlog, and pending delivery reports
• Track PO aging and flag delayed conversions proactively