HR Coordinator

Job Summary

We are looking for a proactive HR Coordinator to manage candidate coordination, documentation and mobilisation activities for overseas recruitment projects.

The candidate will be responsible for coordinating with selected candidates, recruitment executives, clients, medical centres and other stakeholders to ensure smooth and timely mobilisation.

Prior experience in overseas recruitment, Gulf deployment or manpower consultancy operations will be preferred.

Key Responsibilities

• *Candidate Coordination**

• Coordinate with selected candidates from the time of selection until final deployment.
• Communicate joining instructions, documentation requirements and mobilisation timelines.
• Follow up with candidates for passport copies, photographs, educational certificates, experience certificates and other required documents.
• Maintain candidate\-wise status updates and mobilisation trackers.
• Handle candidate queries and provide timely updates.

• *Medical \& Visa Coordination**

• Coordinate pre\-medical and post\-selection medical appointments.
• Follow up on GAMCA/Wafid medical processes wherever applicable.
• Coordinate with clients and authorised service providers for visa processing and related documentation.
• Track visa issuance, medical status and pending candidate requirements.
• Maintain proper records of medical reports and visa documentation.

• *Documentation \& Compliance**

• Verify candidate documents for completeness and accuracy.
• Maintain candidate files and deployment records.
• Coordinate employment contract, offer letter and other deployment\-related documents.
• Coordinate with the authorised Recruitment Agent or relevant service provider for applicable emigration clearance and POE\-related processes.
• Ensure documentation is handled according to applicable overseas recruitment and emigration requirements.

• *Travel \& Mobilisation**

• Coordinate flight tickets and travel arrangements for selected candidates.
• Share reporting instructions and joining details.
• Maintain deployment trackers and update client mobilisation reports.
• Coordinate with candidates until successful reporting at the destination.
• Follow up on pending deployments and identify reasons for mobilisation delays.

• *Client \& Internal Coordination**

• Coordinate regularly with recruiters regarding candidate selection status.
• Share mobilisation updates with clients.
• Prepare daily and weekly mobilisation reports.
• Maintain records of selected, medically fit, visa\-issued and mobilised candidates.
• Assist in resolving candidate\-related operational issues.

Candidate Requirements

• Graduate in any discipline.
• 2–4 years of experience in HR coordination, overseas recruitment or mobilisation.
• Knowledge of Gulf recruitment processes and candidate documentation.
• Familiarity with GAMCA/Wafid medical procedures and visa coordination.
• Good knowledge of MS Excel, Word and email communication.
• Strong follow\-up, coordination and organisational skills.
• Ability to handle multiple candidate mobilisations simultaneously.

Preferred Experience

• Previous experience in an overseas recruitment consultancy.
• Knowledge of Oman, UAE, Kuwait, Qatar and Saudi Arabia deployment procedures.
• Experience coordinating bulk mobilisation and shutdown projects.
• Familiarity with Emigrate and POE\-related documentation processes.

• *Key Performance Indicators (KPIs)**

• Timely completion of candidate documentation.
• Medical and visa processing follow\-up.
• Selection\-to\-mobilisation conversion.
• Reduction in candidate dropouts.
• Accuracy of mobilisation trackers.
• Timely reporting to clients.

• *Key Expectation:** Ensure smooth coordination between candidate selection and successful overseas deployment, while maintaining accurate documentation and timely communication.

Pay: ₹20,000\.00 \- ₹25,000\.00 per month

Work Location: In person