Executive Assistant to Managing Director

• *JOB DESCRIPTION – EXECUTIVE ASSISTANT TO MANAGING DIRECTOR**

• *Company:** Roswalt Buildcon Private Limited
• *Position:** Executive Assistant to Managing Director (MD)
• *Department:** Executive Office
• *Reporting To:** Managing Director
• *Location:** Santacruz West, Mumbai (Relocation to Oshiwara Office after 3 months)
• *Industry:** Real Estate / Construction
• *Employment Type:** Full\-Time
• *Working Days:** Monday to Saturday (6 Days)
• *Experience Required:** 8–15 Years

About the Company

Roswalt Buildcon Private Limited is a leading real estate and construction company specializing in high\-rise residential developments. The company is committed to quality construction, timely project delivery, operational excellence, and customer satisfaction.

Job Summary

The Executive Assistant to the Managing Director will provide high\-level administrative and strategic support to the MD by managing schedules, coordinating meetings, handling confidential communications, following up on key business initiatives, and ensuring smooth execution of day\-to\-day executive operations. The role requires exceptional organizational skills, confidentiality, business acumen, and the ability to coordinate with internal and external stakeholders.

Key Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
• Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials.
• Attend meetings with the MD, prepare Minutes of Meeting (MOM), and ensure timely follow\-up on action points.
• Coordinate with department heads and project teams to track progress on assigned tasks.
• Monitor deadlines and ensure timely completion of commitments assigned by the MD.
• Draft professional emails, letters, reports, presentations, and business correspondence.
• Handle confidential documents and sensitive business information with complete discretion.
• Screen calls, visitors, and correspondence on behalf of the MD.
• Prepare MIS reports, executive summaries, and management dashboards.
• Coordinate with consultants, vendors, clients, government authorities, and external stakeholders whenever required.
• Maintain records of important documents, contracts, agreements, and approvals.
• Assist in planning business reviews, management meetings, presentations, and corporate events.
• Conduct research, compile information, and prepare reports to support management decision\-making.
• Manage travel bookings, accommodation, reimbursements, and expense records.
• Ensure effective communication between the Managing Director and all departments.
• Perform additional assignments as directed by the Managing Director.

Required Qualifications

• Bachelor's Degree in Business Administration, Commerce, Management, or a related field.
• MBA or equivalent qualification will be preferred.

Experience

• 8–15 years of experience as an Executive Assistant, Executive Secretary, or Executive Coordinator supporting senior leadership.
• Experience in the Real Estate, Construction, Infrastructure, or Manufacturing industry will be preferred.

Required Skills

• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management abilities.
• Outstanding organizational and time management skills.
• Ability to handle multiple priorities under tight deadlines.
• High level of confidentiality and professionalism.
• Strong analytical and problem\-solving skills.
• Excellent follow\-up and coordination abilities.
• Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Google Workspace.
• Experience with ERP systems and management reporting will be an added advantage.

Preferred Candidate Profile

• Mature, proactive, and detail\-oriented professional.
• Strong decision\-making and coordination skills.
• Ability to work independently with minimal supervision.
• Professional appearance and excellent etiquette.
• Flexible to work beyond regular office hours whenever business demands.
• Ability to manage confidential and high\-priority assignments effectively.

Key Performance Indicators (KPIs)

• Timely management of the MD's calendar and appointments.
• Accuracy and timeliness of Minutes of Meeting (MOM) and follow\-up actions.
• Effective coordination across departments.
• Timely completion of assigned tasks and projects.
• Quality of executive reports and presentations.
• Responsiveness to business requirements.
• Confidential handling of sensitive information.
• Overall support to the Managing Director in achieving business objectives.

Job Type: Full\-time

Pay: ₹20,000\.00 \- ₹50,000\.00 per month

Application Question(s)

• What is your current salary?
• what is your expected salary?
• What is your notice period?
• What is your current location?
• Can you join us on an immediate basis?
• Are you comfortable working from our Santacruz office?
• The office timing is 10:30 AM to 6:30 PM, six days a week. Are you comfortable with this schedule?
• Initially based at Santacruz, with relocation to Oshiwara after a few months, is that ok?

Education

• Bachelor's (Required)

Experience

• executive Assistant: 2 years (Required)

Location

• Oshiwara, Mumbai, Maharashtra (Required)

Work Location: In person